The Banking Ledger

The Banking Ledger records every capital event in your banking system. It provides a comprehensive history of premiums paid, loans taken, capital deployed, loan repayments made, dividends received, and more — giving you full visibility into how capital has moved through your system over time.

What the Ledger Is

Every time capital moves through your banking system — whether you pay a premium, record a policy-loan draw, deploy capital, make a loan repayment, or receive a dividend — the event is recorded in the ledger. Most entries are created automatically as you use Policy Stack. For example, recording a loan draw also creates a ledger entry for that loan disbursement.

You can edit or delete ledger entries if something was recorded incorrectly. A direct ledger change updates that ledger row only, so correct the source record instead when a linked repayment, snapshot, asset cash flow, or other source also needs to change.

Characterizing a Loan Disbursement

A Loan Disbursement can identify whether the draw was Deployed into an asset or recorded for Personal use with a purpose category and optional note. Open the disbursement row's actions menu and choose Edit characterization to add or correct that information.

Re-characterizing a draw changes how the existing ledger event is linked and labeled. It does not change the draw amount or loan balance. If changing an asset link would leave recorded cash flows or repayment allocations behind, Policy Stack shows the affected counts and asks for confirmation before updating the characterization. The asset, its cash flows, and past repayment records remain unchanged.

Event Types

The Banking Ledger tracks the following types of capital events:

Policy Events

• Policy Inception — recorded when you add a new policy to your banking system, marking when the policy was issued
• Premium Payment — recorded when you make a premium payment on a policy, including base premium, PUA rider, and term rider payments
• PUA Deposit — recorded when you make a paid-up addition deposit to a policy
• Policy Anniversary — marks the annual anniversary of your policy's issue date

Loan & Repayment Events

• Loan Disbursement — recorded when you take a loan against a policy's cash value
• Loan Repayment — recorded when you repay a policy loan, reflecting capital flowing back into your banking system
• Interest Capitalization — recorded when interest on a policy loan is added to the loan balance rather than paid separately

Deployment Events

• Deployment Created — recorded when you deploy capital from a policy loan into an external opportunity
• Deployment Cash Flow — recorded when you receive income or a return from a deployment, such as rental income, note payments, or distributions
• Capex — recorded when you put additional capital into an existing real-estate or business deployment (renovation costs, equipment upgrades, capital improvements that increase basis). Distinct from the original Deployment Created event.

System Events

• Snapshot — recorded when you capture a point-in-time record of your policy values from a carrier statement
• Snapshot Reconciliation — a historical event type that can remain on older accounts from the previous proportional-adjustment flow. Current production snapshot saves record the snapshot without creating a new proportional reconciliation row. See Snapshot Loan-Balance Review.
• Dividend — recorded when a dividend is credited to your policy

How to Access the Ledger

Reading Ledger Entries

Each entry in the ledger shows:

• Date — when the capital event occurred
• Event type — shown as a color-coded badge identifying the type of event
• Policy — the policy the entry is linked to (shown as nickname or carrier + policy number)
• Description — a brief summary of the event
• Amount — the dollar value of the event
• Logged by — if you have collaboration active, shows who created the entry

Editing and Deleting Entries

If an entry was recorded incorrectly, you can fix it directly:

Edits on the Source Record Cascade Here

Many ledger entries originate from records elsewhere in the product — a deployment cash flow, a loan repayment, a snapshot, a PUA deposit. Editing or deleting at the source updates the ledger automatically:

• Edit or delete a deployment cash flow (from the deployment detail page) — the matching Cash Flow Received ledger row is updated or removed in the same operation, so amounts, dates, and categories stay aligned across the two views.
• Edit or delete a loan repayment — the linked Repayment ledger row reflects the change on next load.
• Edit a snapshot — the matching Snapshot row updates. Historical Snapshot Reconciliation rows remain part of the older event history and do not recompute in the current production flow.

You can also edit ledger entries directly when the source-record path does not apply. Direct edits do not recalculate or rewrite the linked source record.

Filtering and Searching

The ledger can accumulate many entries over time. Use the built-in filters to find what you need:

• Event type — use the pill buttons at the top of the page to show only specific event types like premium payments, loan repayments, or dividends
• Policy — use the Policy dropdown to narrow the ledger to a single policy. Choose All policies to clear the filter

You can combine filters to narrow your view. For example, selecting Loan Repayments in the type filter and a specific policy in the Policy dropdown shows only the repayments on that one policy.

Where Ledger Events Appear

The full Banking Ledger remains the system-wide event history, while each Policy Workspace has a Ledger tab filtered to that policy. The Dashboard reads ledger data for Banking History and factual obligations without reproducing the full ledger timeline.

CSV Export

Builder Pro subscribers can export the Banking Ledger to CSV. The export includes all entries matching your current filters — so you can export the full ledger or a filtered subset.

The CSV export is useful for personal record-keeping, sharing with an advisor, or importing into external tools.