This guide walks you through recording a policy loan in Policy Stack so your dashboard and analytics reflect the current state of your banking system.
New to the loan/draw model? Start with How Policy Loans & Draws Work, then use this guide for the recording steps.
Before You Begin
You will need:
- The loan amount — how much you borrowed from the carrier
- The loan date — when the loan was initiated
- The loan rate — the interest rate your carrier charges on this loan
- The policy — which policy the loan is against
Recording the Loan
- Navigate to the policy — click on the policy the loan is against in the Policy Portfolio
- Open the Loans tab — click Loans in the Policy Workspace
- Click Add Loan — the new loan form will open
- Enter the loan amount — the original principal amount borrowed
- Enter the loan date — the date the loan was initiated with your carrier
- Enter the loan rate — the annual interest rate charged by your carrier on this loan
- Save the loan — click Save to record the loan
After Recording
Once recorded, the loan will appear in:
- Policy Workspace — under Loans with its current balance and event history
- Dashboard — in Net CV, In Use, and Banking History
- Banking Ledger — as a Loan draw capital event in the system-wide and policy-scoped ledgers
Characterizing Additional Draws
For IBLOCs, and on policy-loan timelines where Record draw is available, Policy Stack can record what the draw was for:
- Choose Deployed into an asset and select the recorded asset the draw funded
- Choose Personal use, select a purpose category, and optionally add a note
A directly recorded draw changes the tracked loan balance once and creates a Loan Disbursement row in the Banking Ledger. If the characterization later needs correction, open that row's actions menu and choose Edit characterization. Changing the characterization does not change the draw amount or loan balance.
The Loan History Table
The Loans tab keeps the loan timeline, draw history, and recorded repayments together. The policy-scoped Ledger tab provides the corresponding event trail without leaving the workspace.
Updating the Loan Balance
Your loan balance changes over time due to capitalized interest and any loan repayments you make. To keep your records current:
- Record new snapshots — when you record a policy snapshot, include the current loan balance from your carrier statement
- Review the balance — the loan detail page shows the balance trajectory based on your snapshots and recorded loan repayments
The latest applicable snapshot anchors the carrier policy-loan balance across the policy and Loans surfaces. A material increase beyond expected interest creates one canonical snapshot-backed draw; a nominal increase is capitalized interest; a decrease prompts a repayment record. The follow-up characterizes the source event without moving the balance twice. See Snapshot Loan-Balance Review.
Logging a Repayment
When you make a loan repayment, two paths are available:
- Log repayment Quick Action — choose the policy by nickname, review the loan and draw balances, then use the saved First in, first out (FIFO) or Equal reduction default, override it once, or enter exact dollars by draw. See Logging a Loan Repayment.
- IBLOC repayment — open the IBLOC detail page and use Record repayment to maintain that facility's balance. For policy-loan payments, use the policy-level Log repayment flow so active draws and allocation are visible.
Both paths feed the same Banking Ledger and update your tracked loan balance.
Fully Repaid Loans
When a tracked policy loan reaches a zero balance, its policy row on the Loans page simply shows $0 with the full repayment trail preserved in the row's statement view. There is no separate archive — a repaid loan is a $0 balance with history, and the row keeps showing the policy's available CV, ready for the next draw. It no longer appears as an active dashboard loan or counts in active liability summaries.
Linking a Deployment
If you deployed the borrowed capital into an external opportunity, you can link the deployment to this loan. This allows Policy Stack to calculate the spread between your deployment return and the loan rate.