If you started tracking a policy loan after it was already in motion, Backfill loan activity lets you reconstruct dated loans, repayments, and other loan activity from your source records. Choose Upload a document to read a carrier statement or transaction history, or enter it by hand: Loans taken, Repayments, or Other loan activity.
You'll find it from an expanded row on the Loans page, the policy workspace's Loans tab, and the individual loan detail page.
Your latest carrier statement
Your latest carrier statement reports the loan balance. An entry dated after it changes the recorded balance once. An entry dated on or before it is recorded as history the statement already reports, and the balance that statement reports stays the same.
Other loan activity
Other loan activity records capitalized interest, a fee, an adjustment, or a reversal the carrier reported. For an adjustment or a reversal, choose whether it raised or lowered the balance.
Correcting history
Every activity row has a menu with Edit, Change type, and Delete. This covers loans, repayments (including imported repayments), capitalized interest, fees, adjustments, reversals the carrier reported, and a manual starting balance.
- Change type records the entry again as a different kind — for example, a row read as a repayment that was really a fee — from the same source.
- A repayment read from a carrier statement keeps the carrier's principal and interest split. To change its amount, enter both portions.
- A statement row is changed by editing or deleting the statement. A balance set by an imported carrier statement is changed by undoing that import.
- Correcting an entry dated on or before your latest carrier statement changes the loan's history, not the balance the statement reports. Activity after the statement keeps moving the balance, and editing the statement applies only the change in its figure.
- A deleted entry leaves the history. The record of the correction is kept but not shown as activity.
One row per activity
Choose Loan draw or Loan repayment for each row, then record the amount, date, and rate when your source provides it.
- For a draw, enter what it funded, an optional purpose category, or link a tracked asset.
- For a repayment, choose Principal, Interest only, or Unknown split. An unknown split stays unresolved rather than being treated as principal.
- Use the date and rate printed in the source when available. A blank rate remains a modeled fallback if it is later used.
Start from a dated balance
If the account already had a recorded balance, select Start from a dated statement balance and enter the statement date and balance. That balance is a cutover, not another draw. Activity before the cutover is already represented by it and is not applied again. Use Includes activity on date to state whether same-day entries are covered by the statement.
How totals work
The grid totals draws, repayments, and the resulting recorded balance. A dated starting balance covers earlier activity; only later uncovered entries move the balance. Policy Stack does not silently add a balancing event, infer a missing repayment split, or hide incomplete history.
After saving
Historical draws and repayments appear in Loan Activity. Saved rows are not duplicated when you retry after a partial failure. Use Log repayment for a new go-forward payment.
Related: Importing a Loan Accounting Statement · How Policy Loans & Draws Work · Recording a Policy Loan · Tracking Policy Loans